As more companies have teams working virtually, the question is how to build one that works successfully. For a successful virtual team, communication, trust, training, collaboration, and the right people are necessary. However, not being able to do these in the same location can be more difficult if not done correctly. 

Here are some elements to consider when building your virtual team and ensure that all members work efficiently and effectively. 

Benefits of Virtual Teams

First of all, there are many benefits for team members when they work virtually, which could, in turn, increase productivity. As an agency owner, there are benefits for you as well. When team members work virtually, there is increased employee loyalty. You will also experience lower office expenses and access to a broader pool of talent. 

How To Succeed With a Virtual Team

Clear Guidelines And Goals

One of the most important aspects of building a successful virtual team is setting clear guidelines and goals. To do this well, you must ensure you communicate a common purpose and core values that everyone in the agency can follow.

You need to also set clear expectations for all team members. This is necessary not only for them to have clarity on their roles, but also to know what they need to do regarding tasks and processes. Since everyone is working virtually, more attention should be focused on task completion, work processes, and identifying training needs. Once all those are in effect, you’ll be able to determine how to keep improving. 

Track Results And Commitment 

To have a successful team, virtual or not, you must track results and commitment. When teams work remotely, it’s important to set regular meetings and track progress with tools like a dashboard all team members have access to. 

It’s crucial to track without falling into micro-management. This way, you can ensure that everyone is doing their part with their commitment, following guidelines, and meeting expectations. It also serves as a guide for you to determine where you can improve and what new practices to implement to benefit your team and company.

Open Communication

This is an essential element of successful virtual teams. Communication is key above all else, especially when everyone is working remotely. Although a lot of the communication can be done by email or messaging, it’s important to take time to schedule video conferences as much as possible. A lot more can be communicated when you see the other person and hear what they have to say.

Having a one-on-one with team members is a driver for success and is connected to your agency’s vision. You will learn specific concerns and feedback from each team member, their manager, and, more importantly, help you figure out what to improve and how to do so. It will also clear up any misunderstandings and will help you clearly state expectations, strategies, and goals for the agency.

Regardless of what can go wrong, with excellent communication, things can get resolved quickly and effectively.

Use The Right Platforms And Technology 

Using the right platforms and technology can make or break your virtual teams. These are the tools you’ll use when tracking results and, most importantly, communicating with everyone. You must ensure you are using the best technologies that fit your needs. It’s crucial to set platforms that have shared and collaborative workspaces as well as video conferencing. 

With the right tools, you’ll be able to manage strategies, track goals, and communicate with your team to guarantee success. Platforms will bring greater efficiency, become the center of activities, and keep them from doing unnecessary work. 

Get Ready to Succeed With Your Virtual Team

Your agency can boost productivity even when they aren’t together sharing office space. When you set clear guidelines and goals, track results and commitment, establish open communication, and use the right platforms and technology, your virtual team will be successful.

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